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DCMA Contracts Group in New York Cut Fiscal 2016 Overage Contracts by 55%

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ContractSigningA New York-based contracts group under the Defense Contract Management Agency has achieved a 55 percent reduction in the number of overage cost-type contracts and lowered the dollar value of such contracts by 47 percent during fiscal year 2016, DCMA reported Wednesday.

Marta Akopyan writes the DCMA contracts groups in Garden City, New York, also completed 100 percent of new cost-type contracts within 180 days and reached a 51 percent reduction in overage firm-fixed-price contracts, exceeding all its contract closeout performance goals for FY 2016.

Eileen Kelly, DCMA Garden City Contracts director, said the Garden City contracts group implemented a closeout strategy that includes staff training on reporting and closeout procedures, performance data analysis, monitoring of overage contracts, collaboration with other groups, and training on the use of the Mechanization of Contract Administration Services system.

The Functional Information Resource Management Center conducted on-site training on the use of MOCAS, an electronic system designed to manage and monitor the status of contracts and payments through section number codes of the Contract Administration Report.

“The biggest challenge was to ensure we were proactive in our approach to monitoring physically complete contracts as they moved to Section 2 so actions were completed in an expedited manner,” said Kelly.

“Our goal was to ensure contracts closed in accordance with the (Federal Acquisition Regulation) mandated time frames,” she added.

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